Who we are

Our website address is: https://www.orkneyskatetrust.co.uk.

What personal data we collect and why we collect it

We only collect the personal data that you submit via our contact forms. With regards to our basic enquiry form we collect the following information that you input:
  • Name
  • Email Address
  • Subject
  • Message
  • Date of Birth (membership form only)

This information is collected so we can provide any enquiry-based service to you and to be able to respond to you.

With regards to our reporting forms we collect the following information that you input:

  • Date
  • Time
  • Location (latitude & longitude based on you selection on the interactive map)
  • Data relating to your findings
  • Any images uploaded
  • Email address

This information is collected so we can produce a spreadsheet of user submitted reports and sightings.

Contact forms

We use contact forms to receive your enquiries as well as to collect the data you have submitted via the reporting forms on this website. We only collect the data that you freely submit via these forms and all information is kept confidential and behind password protection.


If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

The data we collect is shared with Non Governmental Organisations, Governmental organisations and companies engaged in Environmental Impact Assessment to aid the conservation efforts of the Flapper Skate.

How long we retain your datA

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

You can contact us at info@orkneyskatetrust.co.uk

How we protect your data

All data we collect is stored in a secure, password-protected server.

What data breach procedures we have in place

In the event of any data breach we will notify you within 7 days.